Summer Camp Fees and Payment Schedule

Updated 07/25/12
Please go here to find the 2013 Reservation forms.

CAMP FEES

PROGRAM FEE
Base Camp Youth $300.00
Base Camp Adults $200.00
Outback Participants $325.00
Mountain Man Participants $325.00
Circle H Participants $325.00
Cavalry Participants $325.00
Cavalcade Horse Program Participants $450.00

FEE NOTES

Please note the fee structure for 2013.  Any previously printed material with other fee information is obsolete.  Base Camp Youth and Adults pay a smaller fee for base camp programs, with adults having a discounted rate.  High Adventure participants pay the same fee of $325, while all Cavalcade participants pay the same fee of $450 each.  Troops committed to participating in the Cavalcade program MUST pay for a minimum of 10 riders, even if 10 riders do not show up to camp.  (Riders may be obtained from other Troops to fill any gaps.)  Any additional riders added above the 10 pay $450 each; however special requests must be made to add additional riders.

CAMP RESERVATION FEE

A $250.00 Camp reservation fee will hold a Troop’s campsite until February 1, 2013, when the first payment is due. This reservation fee is NOT refundable if the Troop does not attend camp. (The deposit is applicable to the Troop’s total camp fee.)

Units participating in Cavalcade are on a first-come, first-served basis.  A $500 deposit per Cavalcade reserved will be due upon submittal of reservation form.  Cavalcade deposits are non-refundable, non-transferable.

Please note that base camp slots fill up VERY quickly at Buffalo Trail Scout Ranch, and space is limited during each week of camp.  Backcountry programs area also very popular, and are limited to 20-24 persons per program, except Outback Hiking, which has room for more backpackers.  Please get your reservations in early in order to secure your spots!

If during the course of the week a participant must drop out of the CAVALCADE, MOUNTAIN MAN, OUTBACK, CIRCLE H, or CAVALRY programs for any reason, he/she can return to the base camp to participate in activities that have space for more participants. There will be NO refund or adjustment of fees because of this change.

FEE PAYMENT SCHEDULE

To hold your troop campsite reservation the following payment schedule must be met.

LATEST Payment Date Youth Base Adult Base Outback / Mtn Man / Circle H / Cavalry Cavalcade*
February 1, 2013 $100 (per youth) $75 (per adult) $125 (per person) $150 (per person)
April 1, 2013 $75 $50 $100 $150
May 15, 2013 $75 $50 $100 (Due May 15th) $150 (Due May 15th)
Balance Due @ Camp $50 $25 * *

*All High Adventure fees must be paid in full by May 15, 2013.

ANY PERSONS ADDED AFTER THE MAY 15th DEADLINE WILL HAVE A $25.00 PER PERSON LATE FEE ADDED.
SUBTRACTIONS FROM HIGH ADVENTURE PROGRAMS AFTER MAY 15TH WILL HAVE A $25.00 FEE PER DROP.

SEND ALL PAYMENTS TO:

Click to download a Payment Form (Updated 07/25/12 – MS Excel format)

BUFFALO TRAIL COUNCIL, BSA
Attn: BTSR
1101 W. Texas
Midland, TX 79701

REFUND POLICY

  • $250 BTSR reservation fee is NON-REFUNDABLE if the unit does not attend camp. This deposit is applied to the unit’s total camp fee.
  • $500 Cavalcade deposit is NON-REFUNDABLE if the unit does not attend camp. This deposit is applied to the unit’s total Cavalcade fees.
  • Cavalcade participant fees are non-refundable and non-transferable to other camp programs. They are transferable to another participant in Cavalcade.
  • The first payment for Base Camp, Outback, Mountain Man, Circle H, or Cavalry participants is non-refundable after May 15th. After May 15th, only fees paid beyond the initial payment are refundable. These fees may also be transferred to another participant within the unit.
  • Refund requests prior to May 15th must be in writing and postmarked by May 15th and sent to payment address.
  • There will be no refunds made after May 15th.
  • All refunds are payable to the unit and will not be mailed until the camp season is over. Checks will be mailed no later than October 31.
  • Please make efforts not to OVER pay prior to arriving to camp.  The final payment is due upon arrival, so the unit only has to pay the balance due, thus eliminating overpayments and the need for refunds.  Refunds are very time consuming and will not arrive until October, regardless of which week the unit attended camp.

 

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